Address Groups Parent topic

An address group is a list of email addresses to which your policy applies. Address groups allow you to organize multiple email addresses into a single group and apply the same policy to every address in the group.
For example, you have identified three types of content that you do not want transmitted through your company’s email system and have defined three filters (in parentheses) to detect these types of content:
  • Sensitive company financial data (FINANCIAL)
  • Job search messages (JOBSEARCH)
  • VBS script viruses (VBSCRIPT)
Consider the following address groups within your company:
  • All Executives
  • All HR Department
  • All IT Development Staff
The filters that you use in the policies will be applied to these groups as follows:
Address Groups Financial Jobsearch VBscript
All Executives Not applied Applied Applied
All HR Department Applied Not applied Applied
All IT Development Staff Applied Applied Not applied
Executives, HR staff, and IT developers have legitimate business reasons to send financial information, job search-related correspondence and VBS files, respectively, so you would not apply some filters to those groups.
In IMSVA, email addresses identify the different members of your organization and determine the policies that apply to them. Defining accurate and complete address groups ensures that the appropriate policies apply to the individuals in those groups.

Creating Address Groups Parent topic

An address group is a collection of user email addresses in your organization. Create an address group to apply rules to several email addresses at the same time, rather than applying rules to each address individually.
Create address groups before creating any policies or when specifying the route during policy creation. Optionally, add an address group when modifying an existing policy. Manually create address groups or import them from a text file that contains one email address per line.
Tip
Tip
Although address groups can be created during policy creation, Trend Micro recommends creating address groups before you begin creating policies.

Procedure

  1. Go to Policy → Address Group.
    The Address Groups screen appears.
  2. Click Add.
    The Add Address Group screen appears.
  3. Specify a group name.
  4. Do any of the following:
    • Add an individual address:
      • Specify an email address and click Add. Optionally, use wildcard characters to specify the email address. For example, *@hr.com.
    • Import an address list:
      1. Click Import.
        The Import Address Group screen appears.
      2. Click Browse to locate the file to import.
      3. Select one of the following:
        • Merge with current list
        • Overwrite current list
      4. Click Import.
    Note
    Note
    IMSVA can import email addresses from only a text file. Ensure that the text file contains only one email address per line. Optionally, use wildcard characters to specify the email address. For example, *@hr.com.
  5. Click Save.
    The Address Groups screen appears with the new address group appearing in the Address Groups table.

Adding an Address Group During Policy Creation Parent topic

Create an address group when specifying the route during policy creation by adding email addresses individually or importing them from a text file.
Note
Note
IMSVA can import email addresses from only a text file. Ensure that the text file contains only one email address per line. Optionally, use wildcard characters to specify the email address. For example, *@hr.com.

Procedure

  1. Go to Policy → Policy List.
  2. Click the Add button.
  3. Select Antivirus or Other from the drop-down list to create an antivirus rule or a rule against other threats.
    The Step 1: Select Recipients and Senders screen appears.
  4. Click the Recipients or Senders link.
    The Select addresses screen appears.
  5. Select Select Address Groups from the drop-down list.
  6. Click Add.
    The Add Address Group screen appears.
  7. Specify a group name.
  8. Do one of the following:
    • Add an individual address:
      • Specify an email address and click Add to add email addresses individually. Optionally, use wildcard characters to specify the email address. For example, *@hr.com.
    • Import an address list:
      1. Click Import.
        The Import Address Group screen appears.
      2. Click Browse to locate the file to import.
      3. Select one of the following:
        • Merge with current list
        • Overwrite current list
      4. Click Import.
    Note
    Note
    IMSVA can import email addresses from only a text file. Ensure that the text file contains only one email address per line. Optionally, use wildcard characters to specify the email address. For example, *@hr.com.
  9. Click Save.

Editing or Deleting an Address Group Parent topic

Edit or delete an address group from the Address Groups screen or by editing an existing policy.

Procedure

  1. Go to Policy → Address Groups.
    The Address Groups screen appears.
  2. Do either of the following
    • Edit an address group:
      1. Click an existing address group from the Address Group table.
        The Address Group screen appears.
      2. Edit the address group as required.
      3. Click Save.
        The Address Groups screen appears.
    • Delete an address group:
      1. Select the check box next to an address group.
      2. Click Delete.

Editing or Deleting an Address Group from an Existing Policy Parent topic

Procedure

  1. Go to Policy → Policy List.
  2. Click the link for an existing policy.
  3. Click the If recipients and senders are link.
  4. Click the Recipients or Senders link.
    The Select addresses screen appears.
  5. Select Select address groups from the drop-down list.
  6. Select the desired address group and click the Edit or Delete button accordingly.

Exporting an Address Group Parent topic

Export address groups to import settings into other IMSVA servers. Export address groups from existing policies or from the address group list.

Procedure

  1. Go to Policy → Address Groups.
    The Address Groups screen appears.
  2. Click the address group to export.
    The Address Group screen appears.
  3. Click Export.
    The File Download screen appears.
  4. Click Save.
    The Save As dialog box appears.
  5. Specify the name and location to export the address group.
  6. Click Save.

Exporting an Address Group from an Existing Policy Parent topic

Procedure

  1. Go to Policy → Policy List.
  2. Click the link for an existing policy.
  3. Click the If recipients and senders are link.
  4. Click the Recipients or Senders link.
    The Select addresses screen appears.
  5. Select Select address groups from the drop-down list.
  6. Click Edit.
    The Address Group screen appears.
  7. Click Export.
    The File Download screen appears.
  8. Click Save.
    The Save As dialog box appears.
  9. Specify the name and location to export the address group.
  10. Click Save.